Registration by Filing
Registration by Filing
A streamlined state securities registration method used exclusively for federal covered securities (primarily mutual funds and exchange-listed securities). Filing becomes effective automatically without state approval or merit review. States may only require filing documents, collecting fees, and enforcing anti-fraud provisions.
Vanguard Total Stock Market Index Fund, a mutual fund registered under the Investment Company Act of 1940, uses registration by filing (notice filing) when selling shares in Texas. Vanguard files copies of its SEC registration documents with Texas securities regulators and pays the state filing fee. The registration becomes effective automatically without Texas conducting any merit review of the fund. Texas can still enforce anti-fraud laws but cannot deny or delay the offering.
Students often confuse registration by filing (notice filing) with registration by coordination. Registration by filing applies ONLY to federal covered securities (mutual funds, exchange-listed securities) and is effective immediately with no state approval. Registration by coordination requires SEC registration AND becomes effective when the SEC registration becomes effective (simultaneous), not automatically. Also, registration by filing is NOT the same as full state registration: states have limited authority and cannot conduct merit review.
How This Is Tested
- Identifying when registration by filing (notice filing) applies versus registration by coordination or qualification
- Understanding that federal covered securities use registration by filing with automatic effectiveness
- Recognizing state authority limits over federal covered securities (fees and anti-fraud only, no merit review)
- Determining which securities qualify as federal covered (mutual funds, exchange-listed, investment companies)
- Comparing the three state registration methods and their effective dates
Regulatory Limits
| Description | Limit | Notes |
|---|---|---|
| Effective date for registration by filing | Automatic (no state approval required) | Filing becomes effective immediately without Administrator action |
| Securities eligible for registration by filing | Federal covered securities only | Mutual funds, closed-end funds, UITs, exchange-listed securities (NYSE, AMEX, Nasdaq) |
| State authority over registration by filing | Notice filing, fees, and anti-fraud enforcement only | States cannot deny effectiveness or conduct merit review |
Example Exam Questions
Test your understanding with these practice questions. Select an answer to see the explanation.
Fidelity Investments is registering its Fidelity 500 Index Fund (a mutual fund registered under the Investment Company Act of 1940) to sell shares in California. The fund is also registered with the SEC. The California securities Administrator reviews the offering documents and believes the management fees are too high and not in the best interest of California investors. Which of the following actions can the Administrator take?
C is correct. Mutual funds are federal covered securities that use registration by filing (notice filing). States may require the filing of documents and payment of fees, but cannot conduct merit review or deny effectiveness based on the substantive terms of the offering (such as fee levels). The registration becomes effective automatically.
A is incorrect because states cannot conduct merit review of federal covered securities and deny registration based on the Administrator's opinion about fees. B is incorrect because states cannot delay effectiveness of federal covered securities based on merit concerns. D is incorrect because registration by coordination is used for securities that are SEC-registered but are NOT federal covered securities. Mutual funds (federal covered) must use registration by filing, not coordination.
The Series 65 exam tests your understanding of state authority limits over federal covered securities. Knowing that registration by filing (notice filing) prohibits state merit review but allows fee collection and anti-fraud enforcement is critical for questions about regulatory jurisdiction and the division of federal-state authority under NSMIA.
Which of the following is true regarding the effective date for registration by filing under the Uniform Securities Act?
C is correct. Registration by filing (notice filing) for federal covered securities becomes effective automatically without any state approval or Administrator action. This is the key characteristic distinguishing it from the other registration methods.
A describes registration by qualification, where the Administrator sets the effective date. B describes registration by coordination, which becomes effective when SEC registration becomes effective (simultaneous). D is incorrect because there is no mandatory waiting period for registration by filing: it is effective immediately upon filing.
The Series 65 exam frequently tests your knowledge of the three state registration methods and their different effective dates. Understanding that registration by filing has automatic effectiveness (no state approval needed) is essential for distinguishing it from coordination and qualification.
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C is correct. ABC's bonds are federal covered securities under the "senior security rule." Since ABC's common stock is listed on the NYSE (a national exchange), any security equal or senior to that common stock (including corporate bonds) is automatically federal covered. Federal covered securities use registration by filing (notice filing), which becomes effective automatically without state approval.
A is incorrect because registration by qualification is used for securities NOT registered with the SEC. ABC would use SEC registration for the bonds. B is incorrect because registration by coordination is used for SEC-registered securities that are NOT federal covered (like OTC stocks). ABC's bonds are federal covered due to the senior security rule. D is incorrect because corporate bonds are not exempt securities: they require either registration or qualification for an exemption.
The Series 65 exam tests your ability to identify when securities qualify as federal covered and therefore must use registration by filing. Understanding the senior security rule (bonds of exchange-listed companies are federal covered) is critical for determining the correct registration method.
All of the following statements about registration by filing are accurate EXCEPT
C is correct (the EXCEPT answer). The state Administrator does NOT approve registration by filing. The filing becomes effective automatically without any state approval or Administrator action. This automatic effectiveness is the defining characteristic of registration by filing (notice filing).
A is accurate: Registration by filing (notice filing) is used exclusively for federal covered securities such as mutual funds, closed-end funds, and exchange-listed securities. B is accurate: States retain the authority to collect filing fees for federal covered securities, which is one of the limited powers states have over such securities. D is accurate: Mutual funds and other investment companies registered under the Investment Company Act of 1940 are federal covered securities that use registration by filing.
The Series 65 exam tests your understanding of the fundamental differences between the three registration methods. Registration by filing has automatic effectiveness (no approval), registration by coordination requires SEC effectiveness, and registration by qualification requires Administrator approval. Confusing these effective dates is a common exam mistake.
T. Rowe Price is filing to offer its Growth Stock Fund (a mutual fund registered with the SEC under the Investment Company Act of 1940) in Florida. Which of the following statements about Florida's authority over this offering are accurate?
1. Florida may require T. Rowe Price to file copies of its SEC registration documents
2. Florida may deny the registration if the Administrator believes the fees are excessive
3. Florida may require T. Rowe Price to pay a filing fee
4. Florida may enforce anti-fraud provisions against T. Rowe Price if the fund makes material misrepresentations
B is correct. Statements 1, 3, and 4 are accurate.
Statement 1 is TRUE: Florida may require T. Rowe Price to file copies of its SEC registration documents and amendments. This is one of the limited notice filing requirements states can impose on federal covered securities.
Statement 2 is FALSE: Florida cannot deny registration based on merit review (such as excessive fees). Federal covered securities are exempt from state merit review under NSMIA. The registration becomes effective automatically without state approval.
Statement 3 is TRUE: Florida may require T. Rowe Price to pay a filing fee. States retain the authority to collect fees from federal covered securities, though these fees are generally lower than full registration fees.
Statement 4 is TRUE: Florida retains full authority to enforce anti-fraud provisions against T. Rowe Price. While states cannot conduct substantive regulation of federal covered securities, they can investigate and prosecute fraud, material misrepresentations, and other anti-fraud violations.
The Series 65 exam tests multi-dimensional understanding of state authority over federal covered securities. You must know that states CAN require filings, collect fees, and enforce anti-fraud laws, but CANNOT conduct merit review or deny effectiveness. This division of authority is fundamental to understanding NSMIA and the registration by filing process.
💡 Memory Aid
Registration by Filing = "File and Forget": Federal covered securities (mutual funds, NYSE stocks) just file paperwork and pay fees. The state has NO approval power and the filing is effective immediately. Think of it like filing a notification, not asking permission. States can collect fees and bust you for fraud, but cannot say "no" to the offering.
Related Concepts
This term is part of this cluster: