Notice Filing
Notice Filing
Simplified state filing procedure under NSMIA for federal covered securities (primarily mutual funds, closed-end funds, and UITs) and federal covered advisers. Requires filing copies of SEC registration documents, consent to service of process, and payment of fees, but is not full registration. States retain anti-fraud authority but cannot impose merit review or deny effectiveness. Federal covered advisers must notice file in states where they have retail clients.
Vanguard Total Stock Market Index Fund is a mutual fund registered with the SEC under the Investment Company Act of 1940. To sell shares in California, Vanguard files a notice filing with California, submitting copies of its SEC registration statement and paying the state filing fee. California cannot deny the offering or impose merit review, but can enforce anti-fraud provisions and collect fees.
Notice filing is NOT the same as registration. Registration involves state merit review and approval, while notice filing is a simplified process where states cannot deny the offering. Students often confuse notice filing with registration by filing (coordination), which is full state registration that runs parallel to SEC registration. Also, federal covered advisers with only institutional clients are exempt from notice filing, while those with retail clients must notice file.
How This Is Tested
- Distinguishing notice filing (federal covered securities) from registration by filing/coordination (non-federal covered securities)
- Identifying which securities require notice filing (investment companies, Rule 506 offerings) versus full state registration
- Understanding state authority limits for notice filing: can collect fees and enforce anti-fraud, cannot deny effectiveness or impose merit review
- Recognizing that federal covered advisers must notice file if they have retail clients in a state, but not if they only serve institutional clients
- Determining what documents states can require in notice filing (SEC registration statement, consent to service of process, fees)
Regulatory Limits
| Description | Limit | Notes |
|---|---|---|
| Primary securities requiring notice filing | Federal covered securities (investment companies, Rule 506 offerings) | Mutual funds, closed-end funds, UITs registered under Investment Company Act of 1940; Regulation D Rule 506(b) and 506(c) offerings |
| Federal covered advisers notice filing requirement | Required if retail clients in state | Not required if only institutional clients; SEC-registered advisers with $110M+ AUM |
| State authority over notice-filed securities | Can collect fees and enforce anti-fraud; cannot deny or merit review | States cannot require legends, impose conditions, or conduct substantive review |
| Required notice filing documents | Copies of SEC registration statement, consent to service of process, fees | May also request value of securities offered in state |
Example Exam Questions
Test your understanding with these practice questions. Select an answer to see the explanation.
Fidelity Contrafund, a mutual fund registered with the SEC under the Investment Company Act of 1940, wants to offer shares to investors in Texas. The Texas State Securities Board receives the notice filing and determines that the fund has concentrated positions that may be too risky for Texas investors. The Board wants to either deny the offering or require Fidelity to add a risk disclosure legend to all marketing materials distributed in Texas. Which action can the Texas State Securities Board legally take?
C is correct. Under NSMIA, federal covered securities like mutual funds registered under the Investment Company Act of 1940 are exempt from state registration and merit review. States can only collect fees, require filing of documents (copies of SEC registration, consent to service of process), and enforce anti-fraud provisions. Texas cannot deny the notice filing based on concentration concerns or require state-mandated legends on offering documents.
A is incorrect because states cannot deny notice filings or prevent federal covered securities from being sold based on merit review. The SEC has exclusive jurisdiction over substantive regulation of investment companies. B is incorrect because NSMIA specifically prohibits states from requiring legends or other conditions on federal covered securities offerings. D is incorrect because investment company securities are federal covered and exempt from state registration requirements, including registration by coordination. Notice filing is the only state-level procedure required.
The Series 65 exam tests your understanding of state authority limits under NSMIA for notice-filed securities. Understanding that states cannot impose merit review, deny offerings, or require legends on federal covered securities is critical for determining the scope of state regulatory power and explaining compliance requirements to investment company clients.
What is the primary purpose of notice filing for federal covered securities under NSMIA?
B is correct. Notice filing serves as a compromise under NSMIA that allows states to collect revenue through filing fees and maintain awareness of securities activity in their jurisdictions, while eliminating the duplicative burden of full state registration for federal covered securities. The SEC handles substantive review; states simply receive notice, collect fees, and retain anti-fraud enforcement authority.
A is incorrect because notice filing specifically prohibits state merit review. NSMIA eliminated state authority to judge the merits of federal covered securities offerings. C is incorrect because notice filing is not registration; it is a simplified notification process that occurs instead of state registration for federal covered securities. D is incorrect because notice filing applies to federal covered securities (like large investment companies), not small offerings, and does not exempt securities from regulation but rather shifts primary regulatory authority to the SEC.
The Series 65 exam frequently tests the distinction between notice filing and registration. Understanding that notice filing is a limited notification process (not substantive review) is essential for questions about federal-state regulatory division under NSMIA and for explaining compliance obligations to clients offering securities across multiple states.
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C is correct. Federal covered advisers must file notice filings in states where they have retail clients. Summit must notice file in the 8 states where they have retail individual clients. The 3 states where Summit only serves institutional clients do not require notice filing because federal covered advisers with only institutional clients are exempt from notice filing.
A is incorrect because while SEC registration exempts advisers from state registration, it does not exempt them from notice filing requirements in states where they have retail clients. B is incorrect because states where the adviser only serves institutional clients do not require notice filing. D is incorrect because it reverses the rule - retail clients trigger notice filing, while institutional-only clients do not.
The Series 65 exam tests the specific notice filing requirements for federal covered advisers, particularly the institutional client exemption. Understanding that retail clients trigger notice filing obligations while institutional-only relationships do not is critical for multi-state compliance planning and minimizing regulatory costs for larger advisory firms.
All of the following are actions states can legally take regarding federal covered securities that are notice-filed EXCEPT
C is correct (the EXCEPT answer). States CANNOT impose merit review requirements or deny effectiveness of federal covered securities based on risk assessment or suitability concerns. NSMIA specifically prohibited state merit review of federal covered securities to eliminate duplicative regulation and create a uniform national market for these securities.
A is accurate: States can collect filing fees for notice filings. This revenue provision was preserved under NSMIA to allow states to fund their securities regulation operations. B is accurate: States can require issuers to submit copies of documents filed with the SEC, including registration statements, amendments, and periodic reports. D is accurate: States retain full anti-fraud enforcement authority over federal covered securities. They can investigate fraudulent conduct, bring enforcement actions, and prosecute violations of anti-fraud provisions, even though they cannot conduct merit review.
The Series 65 exam tests your comprehensive understanding of state authority limits under NSMIA. The most critical distinction is that states retain anti-fraud powers but lose merit review authority for federal covered securities. This balance between preventing fraud (state power preserved) and eliminating duplicative substantive review (state power preempted) is fundamental to understanding the modern federal-state regulatory framework.
A mutual fund company registered under the Investment Company Act of 1940 is preparing to file notice filings in 15 states where it plans to offer shares. The fund's compliance officer is reviewing state requirements. Which of the following statements about the notice filing process are accurate?
1. States can require consent to service of process as part of the notice filing
2. States can request information about the value of securities to be offered in their state
3. States can conduct merit review and reject the offering if fees are too high
4. The fund must register under the Uniform Securities Act in addition to notice filing
A is correct. Statements 1 and 2 are accurate.
Statement 1 is TRUE: States can require issuers to file consent to service of process as part of notice filing. This allows the state to serve legal papers on the issuer in any enforcement action, ensuring the state can exercise jurisdiction over fraud and other violations.
Statement 2 is TRUE: States can request information about the value or amount of securities to be offered in their state. This helps states track market activity and assess filing fee amounts where fees are based on offering size.
Statement 3 is FALSE: States cannot conduct merit review of notice-filed securities or reject offerings based on substantive concerns like high fees. NSMIA specifically prohibited state merit review of federal covered securities. The SEC has exclusive jurisdiction over substantive regulation of investment companies, including fee structures.
Statement 4 is FALSE: Investment company securities registered under the Investment Company Act of 1940 are federal covered securities exempt from state registration requirements. Notice filing is the only state-level procedure required; it is not registration and does not require additional registration under the Uniform Securities Act.
The Series 65 exam tests detailed knowledge of what states can and cannot require in notice filings. Understanding that administrative requirements (consent to service of process, fee payment, document copies) are permitted while substantive requirements (merit review, additional registration) are prohibited is essential for determining notice filing compliance obligations and explaining the limited scope of state authority over federal covered securities.
π‘ Memory Aid
Think "Notice = No Merit Review": Notice filing is like checking in at a hotel (giving your name, paying a fee, signing consent forms) versus applying for a mortgage (full financial review and approval process). States can check you in and collect fees, but they cannot deny your stay based on reviewing whether the investment is a good deal. The SEC already did the heavy reviewβstates just track and collect, not judge.
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Where This Appears on the Exam
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